Important Details

Rules, Terms & Conditions

Please read all rules and terms carefully before submitting your vendor application. Vendors will be asked to acknowledge these terms as part of the application process.

General Information

  1. 1.By submitting an application, vendors agree to abide by all Milwood Market rules, terms, and conditions. Acceptance is conditional upon compliance with these rules.
  2. 2.If required, all necessary permits, licenses, and insurance must be kept available on-site for the duration of the market event.
  3. 3.Milwood Market reserves the right to revoke a vendor's approval at any time for rule violations, unsafe behavior, or failure to comply with policies.

Eligibility & Juried Approval

  1. 4.This event is juried to ensure a diverse and high-quality market. Applications must include a website, product photos, and/or social media handles to establish a unique selection of items.
  2. 5.Milwood Market accepts vendors selling handcrafted goods, locally made products, or food items consistent with the market's standards.
  3. 6.Approval notifications will be sent via email. Submission of an application does not guarantee acceptance.

Booth Space & Setup

  1. 7.Standard booth spaces are 10' x 10' unless otherwise specified. Vendors must keep all materials stored under tables, and all visible areas must remain neat and free of clutter.
  2. 8.Vendors must provide all setup materials, including canopy, tables, chairs, signage, and any equipment needed.
  3. 9.Canopies must be secured with a minimum of 40 lbs of weight per leg at all times. Stakes in the ground are prohibited.
  4. 10.Setup begins 2 hours prior to the market. Vendors must be ready 30 minutes before opening unless prior arrangements are made.
  5. 11.Vendors are responsible for transporting items to their designated space. Dollies or carts may be required, as some spaces may not be directly accessible by vehicle. Vehicles must be moved immediately after unloading.
  6. 12.Teardown may begin at 3pm, with a 2-hour window available for removal of all items. Everything, including canopies, must be packed before moving vehicles for loading. Vendors are expected to remain for the full market duration. If sold out of products, vendors may display a "Sold Out" sign, step away, and return at the end of the market for teardown.

Conduct & Operations

  1. 13.No soliciting is allowed. Vendors may not yell, walk around distributing samples, or otherwise interrupt other vendors or visitors.
  2. 14.All signage must be neat, professional, and clearly indicate your booth type.
  3. 15.Vendors must display a valid tax ID certificate when/if required.
  4. 16.Vendors must provide a trash receptacle for their booth and remove all trash at teardown. Market trash bins are for public use only.

Fees, Payment & Cancellation

  1. 17.Approved vendors will receive a secure payment link via Square upon acceptance. Payment is due no later than two weeks prior to the market date. Vendor spaces are not considered confirmed until payment is received. If payment is not received by the due date and the market is at capacity or has a waitlist, the reservation may be released and the space offered to another vendor.
  2. 18.Once paid, booth fees are non-refundable. If the market must be canceled by the organizer, every reasonable effort will be made to reschedule the event or offer a makeup date. If a makeup date cannot be arranged, refunds may be issued at the organizer's discretion. Milwood Market is a rain-or-shine event, unless conditions are deemed unsafe.
  3. 19.Vendors who cancel after submitting payment will forfeit their booth fee. Participation in future markets will be considered at the organizer's discretion.

Parking

  1. 20.Parking maps will be provided prior to the market. Vendors must park in designated areas, follow all parking guidelines, and keep restricted areas clear for the safety and access of guests and tenants. Maps will also outline vendor traffic flow for loading and unloading during setup and teardown.

Insurance & Liability

  1. 21.Vendors participate at their own risk and are responsible for any injury, property damage, or theft that occurs in connection with the market.
  2. 22.Vendors, on behalf of themselves, their employees, agents, and assigns, release and hold harmless Milwood Market, its organizers, volunteers, sponsors, and property owners from any liability, claims, or causes of action arising from participation in the market, including, but not limited to, injuries, accidents, theft, or property damage.
  3. 23.Vendors agree to indemnify and defend Milwood Market and its representatives against any claims, damages, losses, or expenses (including attorney fees) resulting from their participation, products, or booth operations.
  4. 24.Liability insurance is strongly recommended for all vendors. Vendors selling food, beverages, or other high-risk products must provide proof of insurance.
  5. 25.Vendors are responsible for any damage caused by their tents, equipment, or products.

Safety & Compliance

  1. 26.All vendors must comply with safety guidelines, including securing canopies with appropriate weights and maintaining clear walkways.
  2. 27.Vendors selling consumables must comply with all health and food safety regulations.
  3. 28.Food vendors are required to provide valid permits and proof of insurance prior to participating in the market.
  4. 29.Vendors must comply with all local, state, and federal laws, including permits, licensing, and tax obligations.

Market Rights

  1. 30.Milwood Market reserves the right to refuse, relocate, or remove any vendor for rule violations, unsafe behavior, or noncompliance with laws.
  2. 31.The organizer's decisions are final and binding.
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